Assistant Property Manager

Our people make all the difference in our success. We value innovation, teamwork and collaboration, and welcome passionate, results-oriented professionals to apply for our open positions.

General Summary:

The Assistant Property Manager supports the Property Manager in directing building staff and contract personnel to provide a high level of service of ensuring a clean, safe, and comfortable environment for tenants and visitors to conduct business.

Summary of Key Duties and Responsibilities:

• Produces and distributes monthly status reports outlining building activity and associated costs to building owners and/or Rockefeller Group’s senior management personnel
• Assists in preparation and regular tracking of annual operations, maintenance and capital budgets.  Inputs data into approved RGDC spreadsheet format, making recommendations for improvements in format and presentation
• Administers Facilities Contracts for the property
• Collects, reviews and files all certificates, drawings and applications necessary for tenant construction projects performed in the building
• Stays abreast of all leases, especially with respect to clauses affecting building operations, income and those providing various options
• Inspects all tenant areas prior to –move-in’ and –move-out’ to ensure all minimum requirements as outlined in the lease are met.  Prepares building occupancy reports keeping all levels of management up to date as to tenant move activities
• Updates and revises tenant information for billing, the property management software system and emergency tenant notifications
• Prepares and sends tenant notifications including work related shutdowns of utilities or essential services, emergency or unusual situations, safety and security issues, and general building information
• Interacts with tenant representatives to schedule repairs and maintenance work, and to become aware of any problems or concerns the tenant may have.  Provides follow-up on all work until completion
• Assembles and maintains all cost data for tenant –Extra Services’ which are above lease requirements
• Reviews and codes invoices submitted by vendors and contractors
• Participates in building area inspections both during business and off-hour periods, making note of any cleaning deficiencies and taking appropriate remedial actions
• Assists Manager of Engineering, Manager of Fire and Life Safety Director, and other appropriate personnel in testing Life Safety Systems on a monthly basis, noting any deficiencies and taking appropriate actions when necessary
• Assists in conducting regular fire and evacuation drills, and maintains proper posting of fire safety and evacuation procedures on all floors
• Maintains and updates all building files regarding Fire Safety, OSHA, HAZCOM, and Code Compliance
• Represents the Property Manager when required
• Cross-trains in duties of Property Manager for back up and future advancement opportunities
• Serves on-call to respond to emergencies 24/7
• Performs other duties as assigned

Education Requirements:

Bachelor’s Degree - Preferred field of education: Engineering, Business, or other related field; or

High School Diploma/GED with 5-10 years of experience in commercial property management, construction, or related field

Experience / Knowledge / Skills Requirements:

• Minimum of five years experience in commercial property management, construction, or related field
• Proven management and leadership skills
• Computer literacy in PC with proficiency in MS Windows, MS Office (Word, Excel, Outlook, PowerPoint) and database software systems.  Ability to generate computer reports
• Capable of responding to inquiries or complaints from customers or members of the business community in a professional and businesslike manner. Ability to develop and maintain an excellent rapport with customers and resolve difficult issues to customers’ satisfaction
• Ability to effectively present information to tenants, senior management, owners and/or owner’s representatives, and staff in written and oral formats 
• Ability to work independently with little or no supervision 
• Ability to prioritize work assignments 
• Ability to read, analyze, and interpret complex business documents, building plans, and blueprints
• Ability to perform building inspections
• Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages
• Ability to apply general reasoning skills to carry out instructions furnished in written, oral, and diagram form 
• Ability to solve problems in complex situations
• Ability to work long, irregular hours, a varied schedule including weekends, and ability to return to work for emergency situations on an on-call basis
• Work Environment:
  • Noise level is consistent with levels usually present in an office environment or physical plant 
  • Hazards present are consistent with those common to an office or physical plant
  • Outdoor work is usually required in surroundings that provide no effective protection from weather conditions

Licenses / Certifications Requirements:

Possess or obtain advanced certification from a professional organization (i.e., Building Owners and Managers Association RPA or FMA certificate)

Possessing or obtaining a Fire and Life Safety Director/EAP License is preferred, but not required

Annual Salary Range: $110,000 - $115,000

Rockefeller Group offers a competitive benefits package. Please click here to view a comprehensive list of benefits.

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised periodically to meet the changing needs of the Company at the sole discretion of management. Position responsibilities are subject to change, consistent with business needs. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the Company.

Rockefeller Group International, Inc. and its subsidiaries are equal opportunity employers and comply with all federal, state and local equal employment opportunity laws. Our aim is to continue to recruit and retain a diverse workforce that promotes inclusiveness and emphasizes individual initiative, continuous improvement and teamwork to deliver the highest quality real estate and services throughout the United States.