Assistant Property Manager II

REQUIRED EDUCATION/EXPERIENCE:

• College degree or three consecutive years' experience in a managerial capacity in property management.
• Experience maintaining payable and receivable records and producing monthly financial summary reports.
• Ability to visually inspect property at close level of detail.
• Must be able to walk to all parts of the building during emergencies or for inspections.

SPECIFIC RESPONSIBILITIES:

Occupancy

• Prepare and process all leases and all other related Resident forms.
• Follow up with Property Manager and DOH to obtain approval for new move ins.
• Follow HUD guidelines and regulations set forth in HUD handbook 4350.3 and subsequent notices including rent calculation, eligibility, verification, recertification, tenant screening and fair Housing.
• Process and Monitor Enterprise Income Verification (EIV) for discrepancies and complete monthly, quarterly, interims, and 90-day MI reports

Maintenance:

• Perform and certify daily and weekly inspections of the facility.
• Monitor cleaning and maintenance activity and provide on-going input to Property Manager on staff’s performance.
• Supervise maintenance staff in absence of Property Manager.
• Assist Property Manager in overseeing the on-site performance of vendors and independent contractors.

Financial:

• Collect, record and deposit all receivables, such as rents and miscellaneous charges.
• Process checks requests and invoices for approval by Property Manager.
• Initiate "late" and "30-day" notices for Property Manager.
• Submit all rent collection data to Rogerson Communities and Property Manager.
• Purchase materials and supplies as approved by Property Manager.
• Examine all invoices and code in conformity with vendor codes and chart of accounts.
• Collaborate with Property Manager to prepare and reconcile Section 8 voucher every month.
• Compile annual verification and re-certification for each tenant.

Administration:

• Maintain all tenant and building records and files according to Agency compliance requirements.
• Maintain office equipment in good condition and appropriate stock of office supplies.
• Collaborates with Property Manager to facilitate and meet with prospective tenants to show properties, conduct interviews, receive rental applications, and explain terms of occupancy.
• Prepare and Process “Annual Waitlist Updates”, to maintain an up-to-date waitlist.
• Provide coverage at one or more sites in the absence of a Property Manager or Assistant Property Manager.
• Provide training/support or orientation of assistant property manager and RSC at assigned location.
• Other duties as assigned