Assistant Property Manager - part-time office, part-time cleaning

Description

JOB SUMMARY: The ASSISTANT PROPERTY MANAGER offers assistance to the Property Manager as needed. The purpose of the ASSISTANT PROPERTY MANAGER is to assist the property manager in accomplishing property objectives as set forth by the Regional Manager and/or IMI Asset Management when the manager is away. These objectives will include maximizing occupancy levels and property values.

DUTIES AND RESPONSIBILITIES: Conduct all business in accordance with company policies and procedures, Fair Housing laws, Americans with Disabilities Act, Fair Credit Reporting Act, Section 8 and all other laws pertaining to multifamily housing. Tax Credit compliance training preferred.**

Financial

0Oversees all daily operations of the property during the absence of the Property Manager and as directed otherwise, including:

0Ensures that all rents are collected when due and posted in a timely manner. Makes sure that all bank deposits are made daily. Performs evictions, utility cut-offs and landlord liens as required on delinquent rents.

0Provides constant vendor/contractor communications concerning work scheduling, billings, vendor relations and certificates of insurance, as needed.

0Oversees all daily operations of the property during the manager’s absence, including:

0Approves property expenditures and oversees petty cash.

Administrative/Office

0Ensures that lease files are complete and that completion of leases is being executed properly, as needed

0Assists the manager with rental applications and signs new move-in contracts and addenda, as needed

0Assists in conducting property inspections with local housing authorities, local, regional and national government agencies, property owners, and IMI Asset Management team, as needed

0Ensure that the property meets all requirements as outlined in IMI audits and regulatory agency audits as needed

0Responsible for office opening on schedule, condition of office, grounds, and common areas, as needed

0Attends professional development courses as defined by the IMI.

0Assists in maintaining records on all aspects of management activity on a daily, weekly and monthly basis.

Resident Relations

0Maintains positive employee service attitude.

0Assist with periodic inspections with residents of move-in/move-outs.

0Follows IMI policies and procedures to maintain positive resident communications; e.g., resolving complaints, service requests, etc., as directed by the site manager.

Maintenance

0Physically walks and inspects the entire property as directed by the property manager, including verifying the condition of the overall property, common areas, and vacant apartments. Cleans units to prepare for unit turns. Maintains cleanliness of property hallways, restrooms, etc.

Marketing/Leasing

0Assist in showing apartments, handling incoming phone calls from prospective new residents and completing appropriate paperwork as directed by the Property Manager.

0Attends monthly meetings of the local apartment association.

0Stresses importance of obtaining email addresses of prospects and residents in order to have high percentage of survey results.

Safety

0Reports all liability and property incidents to the corporate office immediately. Ensures that all workers' compensation claims are reported and proper paperwork is completed.

General

0Performs any additional duties or tasks as assigned by the Property Manager.

0Strives for superior customer service in all areas, including customer service within the company as well as outside the company with residents and vendors.

QUALIFICATIONS: Experience in on-site property management preferred. Must have a background in supervision and a successful track record of accomplishments.

Computer Skills: Word processing software, spreadsheet software, Internet, e-mail software, and on-site rental system software (YARDI Voyager). Office Equipment: Personal computer, calculator, typewriter, copy machine, fax machine, telephone, key machine. Work Hours :As needed. Must be available evenings, nights and weekends for staffing needs and emergencies.

EDUCATION/TRAINING

0High School diploma or equivalent required; college degree preferred.

0Certified Apartment Manager (CAM), Residential Apartment Manager (RAM) or Certified Property Manager (CPM) certification preferred.

DRIVING REQUIREMENTS

0Frequent need (10% to 15% of the time) to utilize personal transportation to inspect properties and surrounding neighborhood, and to make trips to the bank.

0Must have valid driver's license and automobile insurance.

ADDITIONAL REQUIREMENTS

0Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the IMI Employee Handbook, or otherwise communicated (verbally or in writing) to employees.

0This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by the Regional Manager and/or IMI Asset Management Team.

0This job description does not constitute an employment contract between the company and any employee.

0All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

0The job responsibilities of this position may include cross-training in other functions or positions to ensure satisfactory operation of the property or work area.

Salary DOE. Infinity Management & Investments, LLC is an Equal Opportunity Employer and a Drug Free Workplace.

This is an hourly position.