Commercial Property Manager

About the Role

Reporting to a Director of Property Management, the Property Manager will manage the daily activities of a portfolio of commercial assets, which may include flex, retail, and medical properties. The objective is to optimize asset value, develop and maintain tenant and owner relationships, and increase revenue.

Job-Type: Full-time, exempt

Hours: Monday-Friday 8 AM- 5 PM 

Primary Responsibilities

Property Operations

·     Responsible for the day-to-day operations of your assigned portfolio to ensure that all site operations comply with the established policies and procedures, the management agreement, and are consistent with Thomas Park's overall objectives.

·     Conduct formal site inspections in compliance with established standard operating policies and procedures.

·      Create and maintain site-specific documentation, including property and tenant information, site operating manuals, and emergency operations manuals.

·      Obtain proposals, award contracts, and manage third-party vendors and contractors.

·      Oversee building engineers and maintenance personnel.

·      Ensure regulatory compliance and effective management of risk and liability.  May be responsible for collecting tenant certificates of insurance and maintaining compliance.

·      Other duties as assigned.

Financial and Lease Management

·       Prepare annual budget, monthly financial variance reports, operations analysis, and leasing activity reports.

·       Manage receivables to ensure timely rent collection.

·       Oversee the completion of CAM reconciliations and ensure a smooth recovery process.

·       Process and approve invoices, assuring accuracy and consistency with company policies.

·       Understand Tenant Lease obligations and ensure compliance.

·       Work closely with Lease Administration and the Accounting team regularly.

·       Other duties as assigned.

Owner and Tenant Relations

·       Cultivate and maintain positive, open relationships with Owners, Tenants, and Vendors at all times, ensuring their service needs align with leases and management agreements.

·       Coordinate Tenant move-ins and move-outs, following detailed procedures.

·       Uphold Thomas Park's brand and ensure a positive customer experience, addressing Tenant satisfaction, building operations, lease, and management concerns.

·       Other duties as assigned.

About You

5+ years of commercial building management experience required.

Proficient in financial accounting, financial reporting, and budgeting.

Skilled in MS Office.

Experience working in Yardi Voyager and automated A/P systems.

Possess excellent organizational abilities and time management skills.

Possesses a strong customer service and tenant relations aptitude.

Communicates effectively through written reports, analysis, and oral presentations.

Ability to respond to others’ needs in a timely and courteous manner.