Facilities Manager

Job DetailsJob Location: Oklahoma City, OK 73106Salary Range: $55,000.00 - $65,000.00 SalaryPOSITION OVERVIEW Applications submitted without a cover letter will not be considered. The Facilities Manager will oversee day-to-day building operations and maintenance for Diversion Hub’s site(s), ensuring a safe, functional, and welcoming environment for clients, staff, and partners. This role serves as the primary point of contact and liaison between the organization and outside vendors, landlords, inspectors, and contractors. This position reports to the Chief Operations Officer. RESPONSIBILITIES Demonstrating capacity for professional facilities practice, exemplifying organizational values, and promoting the mission of the organization. Managing preventive and corrective maintenance for building systems (HVAC, electrical, plumbing, life-safety, access control, CCTV), including scheduling, tracking, and documentation. Conducting regular facility inspections; documenting work orders, asset inventories, and maintenance logs to maintain complete and accurate records. Ensuring compliance with OSHA, fire/life-safety, ADA, and local codes; coordinating permits, inspections, drills, and timely corrective actions. Serving as on-going liaison with Operations, Programs, vendors, landlords, and public inspectors, maintaining effective communication channels and positive working relationships. Supporting space planning and moves, including room setups, furniture layouts, small buildouts, and maintenance of floor plans and key/badge inventories. Leading or supporting emergency responses for weather events, outages, or building issues; serving as after-hours point of contact as needed. Submitting required facilities reports and providing timely communication of closures, outages, and ETAs to staff and partners to ensure adequate operations. Facilitating staff access to resources and services (supplies, equipment, fleet/vehicle coordination if applicable), ensuring safe work practices and proper PPE use. Always adhering to agency code of ethics and professional standards, including maintaining safe work conditions and respectful, service-oriented communication. Attending all staff development, trainings, and meetings as required. Perform routine groundskeeping duties, including mowing, edging, weed control, watering (as needed), and maintaining flower beds and landscaped areas. Maintain the cleanliness of the facility's exterior, including regularly inspecting the property, parking lots, sidewalks, and entrances, and removing trash, debris, and other hazards to ensure a clean and welcoming environment. QualificationsEDUCATION AND EXPERIENCE  3–5+ years of progressively responsible facilities/building operations or property management experience, including vendor coordination and budget oversight.   QUALIFICATIONS OF THE IDEAL CANDIDATE A working knowledge of building systems (HVAC, electrical, plumbing, life-safety) and applicable codes/regulations. Be able to interact with people of diverse cultural and socioeconomic backgrounds in a manner that demonstrates sensitivity toward cultural differences and respect for everyone. Possess maturity and judgment consistently with a high level of responsibility. Demonstrate capacity for training staff on facilities procedures and safe work practices. Demonstrate flexibility in position requirements and a service-oriented mindset. A proven track record developing vendor partnerships and building effective collaborations. Proven ability to meet multiple deadlines and balance numerous projects while maintaining a perspective on long-term goals. Independence and self-confidence to act decisively and, at the same time, an ability to receive, integrate, and translate others’ ideas and suggestions. A hard-working, positive, mission-driven and professional work style. A welcome attitude to constructive criticism of his/her/their work. Analytical skills, quantitative and qualitative (e.g., budgeting, utility tracking, and maintenance metrics).   ADDITIONAL JOB REQUIREMENTS Applicants are encouraged to submit copies of any relevant certifications, licenses, or professional credentials with their application. Clearance of background check. Must have own transportation. Valid driver’s license and insurable motor-vehicle record in accordance with state law and agency requirements. Ability to lift/push/pull up to 40 lbs, use ladders, and wear required PPE safely. Availability for occasional after-hours/on-call response for building emergencies. Basic proficiency with work-order systems/CMMS and Microsoft 365; willingness to learn additional tools.   PHYSICAL DEMANDS While performing the duties of this job, the employee must be able to sit or stand for long periods; walk the facility (including stairs) frequently; use hands to handle tools, parts, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl in mechanical spaces. The employee must be able to climb ladders and occasionally access roofs with appropriate PPE. The employee must regularly lift, move, push, or pull items up to 40 pounds (heavier items with assistance or equipment). Specific vision abilities include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. The employee must be able to clearly hear and understand verbal instructions, radios, alarms, and telephone conversations, and must be able to operate a computer and mobile device. Work may occur indoors and outdoors and at times in hot/cold, dusty, noisy, or confined environments. A valid driver’s license is required for occasional off-site errands/vendor visits, and the employee must be able to respond to after-hours building issues when needed.   WORK ENVIRONMENT Diversion Hub serves individuals who may be experiencing mental health challenges, substance use disorders, or other complex barriers. All staff must be comfortable working in a trauma-informed environment and demonstrate empathy, professionalism, and sound judgment when interacting with this population. The safety of our staff and clients is our top priority, and we maintain comprehensive safety protocols, staff training, and facility procedures to prevent and respond to any potential altercations.   EQUAL OPPORTUNITY PROVIDER Diversion Hub has a policy to provide equal employment opportunities to all qualified persons without regard to race, creed, religion, sex, sexual orientation, gender identity or expression, age, national origin, physical or mental disability, marital status, veteran status, genetic information, or any other status or characteristic protected under federal, state, or local law.