Facilities Manager

Description

Job Summary

The Facilities Manager is responsible for the daily maintenance, repair and upkeep of Wings Over the Rockies’ facilities at Lowry and Exploration of Flight. This hands-on position ensures that buildings, grounds and building systems are safe, clean, functional and welcoming for employees, volunteers and guests.

Reporting to the Director of People & Culture, the Facilities Manager supervises custodial staff, performs routine maintenance, coordinates qualified contractors and maintains a preventive maintenance program for both locations. The position works closely with department leaders to schedule work around museum operations, educational programs and events.

At EoF, the Facilities Manager partners with the Senior Operations Lead to identify facility needs and coordinate access and timing. The Facilities Manager remains responsible for arranging, tracking and completing building repairs and maintenance.

Essential Duties & Responsibilities

Building Maintenance and Repairs

• Inspect buildings and grounds at both locations to identify maintenance needs, safety concerns and necessary repairs.
• Perform routine maintenance and minor repairs within training and qualifications, including door hardware, fixtures, basic plumbing, painting and general building upkeep.
• Troubleshoot facility problems and engage qualified contractors for specialized work.
• Coordinate maintenance and service of HVAC, electrical, plumbing, lighting, roofing, drainage and other building systems.
• Monitor recurring problems, document temporary repairs and recommend lasting solutions.
• Maintain a regular presence at both locations, adjusting site visits based on operational needs.

Preventive Maintenance and Work Management

• Establish and maintain a preventive maintenance calendar for equipment, building systems and seasonal needs.
• Maintain a centralized work-order log, assign priorities and track requests through completion.
• Communicate work schedules, expected disruptions and completion updates to affected departments.
• Maintain equipment records, service histories, warranties, manuals and inspection documentation.
• Recommend facility improvements and identify upcoming repair and replacement needs.

Custodial Supervision

• Supervise, schedule, train and support the Custodial Lead and Custodian.
• Set clear expectations for cleaning quality, maintenance support and timely completion of assigned work.
• Coordinate cleaning and maintenance coverage for daily operations, staff absences and events.
• Assign maintenance support tasks according to employee skills, training and safe work practices.
• Monitor custodial supplies, equipment and storage areas.
• Coordinate outside cleaning services when additional coverage or specialized cleaning is needed.

Vendor and Budget Coordination

• Obtain quotes and coordinate contractors, service providers and inspections.
• Confirm work scope, scheduling, access and completion before approving invoices for processing.
• Track facilities expenses and work within approved budgets and purchasing procedures.
• Submit recommendations and cost estimates for major repairs, equipment replacements and capital projects.
• Maintain current vendor contacts, contracts, renewal dates and emergency service information.
• Coordinate with Accounting on purchase documentation and outstanding invoices.

Safety, Security and Emergency Response

• Maintain safe work areas, use appropriate protective equipment and establish barriers or restricted access when work affects public spaces.
• Schedule disruptive or higher-risk work outside public hours whenever practical.
• Coordinate required building and equipment inspections and track corrective actions.
• Maintain accurate records of keys, facility access, utility shutoffs and emergency contacts in partnership with appropriate departments.
• Respond to urgent facility issues, including leaks, outages and building-system failures, and arrange qualified assistance when needed.
• Support facility emergency preparedness and communicate hazards promptly to leadership.
• Keep tools, equipment, chemicals and maintenance areas organized and securely stored.

Museum, Program and Event Support

• Coordinate facility readiness and maintenance support for museum programs, rentals and special events at both locations.
• Work with Visitor Experience, Education, Events, Curatorial and other departments to address facility needs and minimize disruption.
• Coordinate repairs near aircraft, exhibits and collections with the responsible department before work begins.
• Partner with the Senior Operations Lead on EoF facility needs, access and work scheduling.
• Coordinate any volunteer assistance through the volunteer coordinator and ensure tasks remain within approved scope and training.
• Participate in planning for facility projects, improvements and operational changes.

Requirements

Preferred Qualifications

• High school diploma or equivalent.
• At least five years of relevant experience in facilities maintenance, building operations or a related skilled trade.
• Experience supervising staff and coordinating contractors or service providers.
• Working knowledge of building systems, preventive maintenance and general repair practices.
• Ability to perform routine repairs safely and recognize when specialized work requires a qualified contractor.
• Experience maintaining work records, schedules and expense documentation.
• Experience supporting multiple facilities.
• Experience in a museum, nonprofit, public attraction, educational facility or similar environment. (Plus, but not required)
• Relevant technical training, trade certification or facilities management coursework.
• Experience coordinating facility work around public operations and special events.
• Valid driver’s license and ability to travel regularly between Lowry and EoF.

Knowledge, Skills & Abilities

• Strong organization, prioritization and follow-through.
• Practical problem-solving skills and sound judgment.
• Clear, timely communication with employees, volunteers, vendors and leadership.
• Ability to lead a small team while also performing hands-on work.
• Ability to balance urgent repairs with preventive maintenance and routine responsibilities.
• Basic computer proficiency, including email, spreadsheets and maintenance tracking systems.
• Professional, service-oriented approach when working around guests and public programs.
• Commitment to the mission of Wings Over the Rockies and responsible stewardship of its facilities.

Compensation and Benefits

The hiring for this position is $70,000 - $82,500 annually. Final compensation will be determined based on relevant experience, education, internal equity, and market factors. This position is eligible for a discretionary annual bonus based on individual and organization performance.

Benefits Summary

• Company-paid medical, dental, and vision insurance
• Flexible Spending Account options
• Retirement plan with discretionary match
• Short-term disability and supplemental coverage options
• Generous vacation, sick and personal leave
• Potential annual bonus
• Membership to the museum and other museums
• Membership to the museum and other museums

ADA/Working Conditions

Wings Over the Rockies® is an air and space museum and operates in a historic aircraft hangar environment. This role requires working in a dynamic, active setting that includes proximity to aircraft, operational equipment, and public guests.

This is a full-time position, generally requiring 40 hours per week. Work schedules will vary based on operational needs and will include regular weekend hours, occasional evenings, and holidays. Weekday hours may vary depending on programming, events, and organizational priorities.

Work takes place in museum hangars, offices, classrooms, maintenance areas and outdoor spaces at both locations. The position regularly requires walking, standing, bending, kneeling, reaching and using hand and power tools. Duties may include safely using ladders and approved access equipment, moving supplies and equipment, and working in varying weather conditions.

The employee must be able to perform the essential functions of the position, with or without reasonable accommodation. Team assistance or appropriate equipment must be used when handling heavy or awkward items. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

About Wings Over the Rockies

Wings Over the Rockies®, a Colorado-based non-profit organization and Colorado’s official Air and Space Museum, is committed to educating, inspiring and exciting all people about aviation and space endeavors of the past, present and future. Wings is one organization with two locations. Located in Denver’s historic Lowry neighborhood and established in 1994, the Museum features nearly 100,000 square feet of world-class historical and educational exhibits. In addition to more than 60 impressive aircraft and spacecraft, visitors discover exciting personalities, stories, and events about every aspect of aviation and space exploration. Exploration of Flight is located at Centennial Airport. Opened in 2018, it features 18,000 square feet of interactive experiences and, aviation-focused events. Visitors to the two locations come from all 50 states and more than 34 countries. For more information about Wings Over the Rockies, please visit WingsMuseum.org.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Wings’ reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary to meet organizational needs.

Work schedules and hours may be adjusted based on other operation requirements.

Nothing in this job description creates an employment contract, expressed or implied. Employment with the Museum is at-will and may be terminated by either the employee or Wings at any time, with or without cause or notice, in accordance with applicable laws.