Fleet & Facilities Manager

Job DetailsJob Location: JAMAICA, FL 33073Position Type: Full TimeAbout Food For The Poor Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans and the elders, skills training and micro-enterprise development assistance. "Join us in our mission to serve the poorest of the poor."   *** Candidates to be considered must reside in Kingston, JAMAICA*** *** Candidate is to be hired and work for our Implementing Partner- FFTP Jamaica ***   OVERALL RESPONSIBILITY The Fleet & Facilities Manager is responsible for ensuring the safe, reliable, and cost‑effective management of Food for the Poor Jamaica’s facilities, fleet, and physical infrastructure. The role supports uninterrupted humanitarian operations, disaster preparedness and response, and the daily delivery of FFTP Jamaica’s mission through disciplined asset maintenance and infrastructure oversight. This position provides professional, proactive stewardship of physical assets, reducing operational disruption, safety risks, and unplanned costs.   Key Responsibilities 1. Facilities Management Manage maintenance, repairs, and general upkeep of all FFTP Jamaica facilities, including: Warehouses Offices Grounds Utility systems (water, electricity, sanitation) Develop, implement, and monitor preventive maintenance schedules Oversee contractors and service providers, including: Plumbing Electrical Roofing Pest control General maintenance services Monitor facility safety conditions and escalate risks promptly through appropriate channels Coordinate facility inspections in line with: Local regulatory requirements Occupational safety standards, Organizational policies   2. Fleet Management Oversee operational readiness of all FFTP Jamaica vehicles, including Trucks, Cars, Vans and Disaster response units. Implement and monitor preventive maintenance and servicing schedules Manage relationships with: Garages, Dealerships, Mobile mechanics and service providers Monitor and analyze: Vehicle usage, Mileage, Fuel consumption, Maintenance and repair costs Maintain list/record of motor vehicle details assigned to individual staff members Ensure all vehicles are insured and have current license and fitness documentation Ensure vehicles are available, safe, and fit for purpose, at all times and in particular during disaster response operations   3. Asset & Cost Control Track fleet and facilities maintenance expenditures against approved budgets Identify cost‑saving opportunities without compromising safety, reliability, or compliance Recommend phased replacement or refurbishment strategies for: Vehicles, Buildings, Infrastructure systems. Maintain accurate, auditable records related to: Maintenance, Servicing, Inspections, Asset condition   4. Coordination & Operational Support Work closely with the Warehouse & Distribution Manager to ensure: Facilities layout supports operational flow Infrastructure constraints are addressed proactively Coordinate with the Safety & Security Coordinator regarding: Physical security infrastructure (gates, fencing, lighting, access points) Support organizational disaster preparedness by ensuring: Facilities are surge‑ready, Vehicles are serviced and deployable. Collaborate with Finance on Budget planning, Vendor payments and Cost reporting.   Decision‑Making Authority Within approved policies and budgets, the role may: Authorize routine maintenance and repairs Select and manage service providers in accordance with procurement procedures Recommend capital replacement and refurbishment priorities to Executive Leadership   Explicit Role Exclusions (Non‑Responsibilities) To maintain accountability clarity and reduce risk, this position does not: Manage warehouse operations or inventory Supervise warehouse staff Manage security guards or CCTV monitoring Own or manage AEO compliance documentation or certification Key Competencies Required Strong fleet and facilities management expertise Practical problem‑solving in low‑resource or constrained environments Vendor and contractor management capability Budget awareness and cost‑control discipline Strong safety and risk prioritization Clear documentation, reporting, and record‑keeping skills QualificationsEducation & Experience   Education Degree, diploma or technical certification in Facilities Management, Engineering and Mechanics   Experience Minimum 5 years’ experience managing facilities and/or fleet operations Demonstrated experience with Aging infrastructure, High‑utilization vehicle fleets. Experience in nonprofit, humanitarian, or resource‑constrained environments is an asset   *** Candidates to be considered must reside in Kingston, JAMAICA*** *** Candidate is to be hired and work for our Implementing Partner- FFTP Jamaica ***