Property Manager

Description

POSITION SUMMARY: 

CCI is a not-for-profit development and management company that assists low- and moderate-income families and seniors to secure suitable housing across Upstate New York. The Property Manager coordinates the daily operations with staff and residents including work orders and re-certifications; works with the supervisor and staff to assess and address the facility’s needs; and coordinates the maintenance of the property with 

the maintenance staff.

TEMP-TO-HIRE ARRANGEMENT: 

This position is offered on a temp-to-hire basis. The selected candidate will begin in a part-time temporary assignment, with the possibility of transitioning to a regular, part-time position with CCI. This position is not guaranteed to become permanent. 

• This is a part-time position scheduled for approximately 25 hours per week. The schedule may vary based on property and operational needs. 
• The length of the temporary period has not been determined and will depend on CCI’s staffing and operational needs. CCI may shorten or extend the temporary period as needed. 
• During the temporary period, the individual will be employed directly by CCI as a temporary employee. 
• The Regional Property Manager will review performance periodically during the temporary period and before any conversion decision. 
• Any conversion to a regular, part-time position is at CCI’s sole discretion and will depend on job performance, demonstrated ability to perform the essential duties of the position, attendance, and organizational needs. There is no guarantee that this position will become permanent or that the individual will be offered regular employment. 
• Upon conversion, benefits eligibility, if any, will follow CCI’s benefit plans and policies for part-time employees in effect at that time. Details will be provided at the time of conversion. 
• All duties, responsibilities, and qualifications in this job description apply in full during both the temporary period and after any conversion. 

AT-WILL EMPLOYMENT: 

Employment in this position is at will, both during the temporary period and after any conversion to regular employment. This means either the employee or CCI may end the employment relationship at any time, with or without cause or advance notice. Nothing in this job description, the temp-to-hire arrangement, or any performance review creates a promise or contract of continued employment for any period of time. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

The Property Manager must demonstrate experience in effective property management for affordable programs. The Property Manager is responsible for the property’s overall performance, including financial results, legal and compliance adherence, and resident satisfaction. An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• Collect 100% of the rent every month. Manage delinquencies as necessary. 
• Maintain and increase occupancy. 
• Maintain and process application waiting lists. 
• Resident selection and certification to ensure all required paperwork, financial and program eligibility is completed accurately and timely. 
• Pass REAC and MOR inspections, as well as maintaining required housing and company qualify standards. 
• Conducts initial lease process with certification and annual recertification for affordable housing compliance (HUD and Tax Credit). 
• Ensures all affordable housing regulations (HUD, Section 8 and Tax Credit) are adhered to at all times. 
• Handle tenant complaints and emergencies promptly. 
• Provide excellent customer service. 
• Ensure work orders are created and processed promptly. 
• Conduct annual unit inspections and inspections on an as needed basis. 
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments. 
• May fill in for other staff when that person is out of work for an extended absence. 
• Complies with anti-discrimination laws regarding housing, renting and advertising. 
• Performs other duties as assigned and willing to travel to other properties for coverage as needed. 

Requirements

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES):

· High school diploma or general education degree (GED); associate or bachelor’s degree preferred.

· Three-five years of related experience and/or training in the property management field.

· Excellent time management and communication skills are necessary.

· Must have a valid Class D driver’s license.

· Excellent time management and communication skills are necessary.

SUPERVISORY SKILLS:

· The Property Manager does not have any direct supervisory duties.

PROBLEM SOLVING/DECISION MAKING:

· Ability to read and comprehend simple instructions, short correspondence, and memos.

· Ability to write simple correspondence, understand work orders and fill out completed spreadsheets.

· Ability to interpret sketch plans and As-Built Plans.

· Ability to effectively present information in one-on-one and small group situations to customers, vendors, and other employees of the organization.

· Ability to speak Spanish is highly preferred but not required.

· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute areas and volumes necessary for project budgeting.

· Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

· Ability to deal with problems involving a few concrete variables in flexible situations that may call for various solutions.

· Ability to delegate tasks to specialized vendors if required and deliver quality workmanship in an efficient timeframe.

COMPUTER/TECHNICAL SKILLS:

· Basic personal computer skills that include the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform basic word processing, bookkeeping, and/or data entry.

· Employees should be trained in the use of a tablet or similar device for daily tasks and work orders at scattered sites while working out of a service vehicle.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

· While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move up to 80 pounds.

· While performing the duties of this job, the employee is frequently exposed to moving mechanical parts, fumes, or airborne particles, and outside weather conditions. The employee is occasionally exposed to high, precarious places; toxic or caustic chemicals; risk of electrical shock; and vibration. The noise level in the work environment is usually loud.

NOTE:  This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Temp-to-hire status does not guarantee conversion to a regular or permanent position. Additionally, there may be circumstances that would require the employee(s) to work additional hours over and above the regularly scheduled part-time hours.

Christopher Community is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Christopher Community is a drug free workplace and complies with ADA regulations as applicable.