JOB TITLE:

Property Manager

FLSA:

Non-Exempt

REPORTS TO:

Regional Manager

DATE:

April 2005

Job Summary:

Administers and maintains all areas of community operations under the direction of Regional Manager. Responsible for or manages all personnel functions, leasing, monitoring market conditions, budget control, advertising and resident relations. Supervises and monitors routine preventative maintenance is being conducted to ensure that machines continue to run smoothly, buildings operate efficiently, and the physical condition of buildings do not deteriorate.

Essential Duties and Responsibilities include the following. Other duties may be assigned in the future and every employee is expected to perform any reasonable task or request that is consistent with fulfilling company objectives.

1. Markets apartments and the property surrounding the apartments.
2. Analyzes and monitors the market conditions in order to anticipate market changes or trends that could affect the profitability of the property.
3. Meet with prospective residents to show property and explain terms of occupancy.
4. Reviews and approves or rejects resident applications.
5. Completes the required tenant documents as required by the corporation and the Farmers Home Administration and HUD.
6. Understands and complies with the state landlord-tenant and Fair Housing laws and standards.
7. Transports residents and/or prospective residents via motorized vehicle throughout community grounds, runs errands as necessary.

1. Verifies and posts details of business transactions to subsidiary accounts in journals and computer files from documents such as invoices, receipts, and computer printouts.
2. Plans and administers property budgets and makes recommendations for way to maximize income and minimize expenses
3. Supervises and ensures collection of all rent and property income.
4. Processes and approves the payments of all invoices in a timely manner
5. Purchases maintenance supplies and equipment.

1. Ability to work independently as a project leader and as a team member. Ability to relate well with others even while working at a distance without the benefit of personal contact on a consistent basis.
2. Meet all report deadlines set forth by upper Management.
3. Responds to emergency situations that occur on the property
4. Assigns employees to duties such as maintenance, repair or renovation and obtain bids for additional work from outside contractors
5. Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection and compliance with codes and regulations
6. Interview, hire and train all new employees
7. Conduct annual performance reviews on all employees
8. Reward and discipline employees under the direction of Regional Manager and/or HR Department
9. Addressing complaints and resolve employee problems
10. Conducts staff meetings on a regular basis
11. Educates employees on PPE (personal protective equipment) and monitors adherence if property does not have Maintenance Supervisor on staff
12. Examines and inspects work progress, equipment and work sites to verify safety and ensure that specifications are met if property does not have Maintenance Supervisor on staff
13. Communicates openly and honestly with employees
14. Builds and maintains high morale and obtain group commitments to goals and objective
15. Is honest and ethical in all financial matters, in reports to supervisors, other management personnel and in relationships with the residents.
16. Represents the company in a professional manner both on and off the property
17. All other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Skills, Education and/or Experience:

1. High school diploma or equivalent
2. Minimum of 2 years general management experience.
3. Property Management experience preferred.
4. Must be able to utilize common office equipment such as (but not limited to) copiers, fax machines, phone systems, work stations and laptop computers
5. A valid drivers license and automobile insurance is required
6. Know or be able to learn computer software specific to each property (i.e., Rent Roll, One Site and/or Classic).

 Language Skills:

1. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence.
2. Ability to speak effectively before groups, residents, or employees of organization.
3. Ability to illicit cooperation with vendors, contractors, residents, employees and supervisors.

Mathematical Skills:

    a.   Ability to perform basic math skills; add and subtract, multiply and divide. 

Reasoning Ability:

     a. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or                     diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

1. Depending on specific needs of the day, alternatively stand, walk and/or sit. Estimate 60% of time is on your feet and 40% sitting at a desk.
2. Less than 50% of your time will be performing the following activities:
   • Bend/stoop/squat
   • Climb stairs
   • Push and pull doors
   • Reach above shoulders
3. Be able to lift 10 pounds or under on a constant basis (66% to 100% of the time).
4. Be able to lift 20 pounds or under on a frequent (33% to 66% of the time).
5. Be able to lift over 25 pounds on a rare need (less than 10% of the time).

1. Constant need (66% to 100% of the time) to perform the following physical activities:
   • Writing/Typing                         Corporate, resident communications
   • Grasping/Turning                     Telephone/doorknob use
   • Finger Dexterity                       Operation of office equipment
2. Vision – Constant need (66% to 100% of the time) to complete forms, read and review reports and a wide variety of correspondence, view computer screen. Frequent need (33% to 66% of the time) to see small detail. Frequent need to see things clearly beyond arm’s reach (inspecting and showing community).

1. Hearing – Constant need (66% to 100% of the time) to communicate over telephone and in person with owners, management, vendors and residents.
2. Driving – Occasional need (1% to 33% of the time) to utilize personal transportation to inspect apartment community and surrounding neighborhood, make trips to the bank and also visit the corporate office.

Work Environment:

• Ability to work indoors at least 50% of the time.
• Ability to work outdoors at least 50% of the time.
• Occasional exposure to caustics, solvents, oils, fumes, flammables, pesticides, cleaning detergents, etc.