Job Summary:

The primary responsibility of the Property Manager is to oversee our expanding portfolio of properties. The candidate will be responsible for overseeing all aspects of property management: coordinating repairs, scheduling preventive maintenance, tenant improvements, staff supervision, negotiating and maintaining contracts and certificates of insurance, establishing accurate budgets, and setting and managing project schedules, as well as developing and maintaining relationships with tenants and contractors. 

Role and Responsibilities:

• Daily management and oversite of assigned local and national portfolio. Work directly with SVP, Property Management on entire portfolio. 
• Provide top-notch customer service to tenants. 
• Participate in internal employee selection and employee training. 
• Direct 3rd party managers. Oversee operational compliance and company standards in buildings managed by external managers. 
• Travel locally and nationally to properties as needed. 
• Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, time sheets, change of status forms, etc.).
• Willing and able to occasionally climb roof access ladders to inspect flat roofs and HVAC units.
• Ensure preventative maintenance of building systems is being performed at scheduled intervals. Resolve Landlord building violations to full satisfaction of governing agencies.
• Renew mechanical & operational permits, certificates, licenses & contract service agreements.
• Contract and schedule performance of building services, oversee bid process, negotiate vendor contracts, assure compliance with our insurance requirements.
• Schedule, coordinate and oversee multiple projects simultaneously, negotiate contracts, provide decision logic for selected vendors, assure adherence to insurance, permit and governmental compliance.
• Manage various projects, including tenant improvements, capital improvements, and misc. building renovations work with contractors through the process of bidding, insurance, budgets, schedules and delivery of finished product.
• Create clear and transparent Requests for Proposals for each project. Oversee bidding process and ensure level proposals are received from qualified vendors. Recommend Contractors based on RFP process. Negotiate with General Contractors, subcontractors, design professionals, and other trades.
• Oversee the beginning of each turn-key project, including details such as permit submission and design evaluations.
• Create and manage property level financials, including the production of operating budgets, accounts relievable/payable, variances, annual reconciliations, assist in development of annual capital budget. 
• Enforce the Tenants compliance with building codes and the Tenants resolution of violations they are obligated to cure.
• Maintain familiarity with building codes, technological advances and industry best practices.
• Review leases with ability to comprehend Landlord vs Tenant lease responsibilities and enforce compliance.
• Engage vendors for environmental investigation and remediation when applicable
• Review operating expense variance reports on a monthly and/or quarterly basis. Manage building operating expenses to minimize excessive positive or negative variances. 
• Review account receivables on a weekly basis; research and resolve payment issues, collect outstanding amounts due. 
• Review and approve invoices for payment.
• Work closely and collaborate with other Company departments, including Project Management Acquisitions, Leasing, Marketing, Operations, Legal, Finance and Accounting.
• Additional duties or projects as assigned by Senior Leadership.

Qualifications and Education Requirements:

• Bachelor’s degree preferred.
• Professional affiliation with BOMA, IREM or IFMA preferred.
• Valid driver’s license required.
• Ability to be on call 24/7 
• Management experience must include the management of a team of employees consisting of Managers, Maintenance personnel and Office Administration.
• Previous commercial management experience with excellent operational skills a must, preferably five (5) to ten (10) years.
• General knowledge and understanding of building construction, components, systems and mechanics (roof, elevators, boilers, fire systems, waterproofing etc.).
• Track projects & meet deadlines.
• Proper licensure required with applicable state real estate commission if required.
• Excellent written and verbal skills, as well as strong attention to detail and ability to effectively multi-task Obligation and ability to interact with all governing agencies.
• Ability to analyze and recommend solutions to overcome project hurdles and setbacks.
• Ability to work independently but also be a team player.
• Ability to read building plans.
• A working knowledge of MS Word, Excel & Outlook is necessary with ability. to learn new software, Yardi, preferred.

Additional Notes

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Commercial Office experience is required.