Senior Facilities Maintenance Manager - Turning Point

Role: Senior Facilities Maintenance Manager

Reports to: Senior Director Facilities Operations

Program: 9005-Operations/Facilities

Department:  Facilities 

Location: Turning Point - 1447 16th Street, Santa Monica, CA 90404

Setting: 100% Onsite

Schedule: Monday - Friday, 7am - 3:30pm

Status: Full-time/Exempt/Management

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.

Openings: 1

Summary:

The Senior Facilities Maintenance Manager is responsible for making sure TPC operates clean, safe and well-maintained facilities that meet the needs of the people that work and live in them. Working with the Senior Director of Facilities Operations, the Senior Facilities Manager researches, vets and helps negotiate with vendors for supplies, repairs, and other maintenance needs. This position oversees maintenance and janitorial staff for both Los Angeles and Santa Monica regions.

Essential Duties and Responsibilities: 

• Ensure that all facilities in DTLA & Santa Monica are clean, upkeep, and that all safety standards are maintained, adherence to building codes, safety regulations, and agency standards
• Supervise and coordinate the completion of all major repairs, including interior and exterior facility grounds and all building systems
• Develop and implement systems for cleaning, repair and maintenance of facilities and ensure all maintenance requests are completed within industry standards 24-hour emergencies and 48 hours non-emergencies
• Maintain inventory of supplies, tools and building equipment
• Maintain accurate records of the condition of systems, equipment in all buildings, and assist in Monthly facilities inspection walkthroughs.
• Prepare monthly reports on facilities conditions, inspections, and work orders completed, keeping accurate records for funders when needed
• Ensures compliance with applicable building and safety & Fire/Life/Safety codes, hazardous waste disposal, OSHA, hazardous materials etc.
• Coach, mentor and motivate facilities employees, and deal with any disciplinary issues that may arise
• Provide individual and team supervision, support, and performance evaluations for all assigned staff, keeping records for each staff member
• Train and schedule assigned staff; ensure that safety procedures and work practices are followed at all times
• Work with outside vendors as needed
• Address and report safety issues/concerns to Senior Director of Facilities Operations in a timely manner, to minimize company liabilities.
• Coordinate employee schedules always ensuring adequate coverage at all sites
• Hire, train, and manage a team of maintenance engineers and janitorial staff, ensure that they adhere to all safety protocols
• Responsible for the approval of DTLA & Santa Monica facilities staff timesheet, vacation request, and providing adequate coverage for sites due to staff call outs at any time
• Responsible for ensuring that all submitted work orders in the UpKeep portal are assigned to staff and completed in a timely manner
• Responsible for creating and revising the staff Holiday schedule and revising as needed
• Be available for Manager on call duties, after hours, holidays and weekends

Qualifications:

• High Scholl Diploma or Equivalent
• Current valid California Driver’s License, with an acceptable driving record and a reliable vehicle
• Minimum Five (5) years’ experience as Facilities Manager or Maintenance Supervisor in a commercial and/or residential building
• Experience supervising staff and scheduling routine maintenance tasks 
• Experience with commercial building maintenance including plumbing, construction and structure repair, routine electrical, preventative maintenance tasks, and HVAC (HVAC Certification preferred)
• Good communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Self-starter with the ability to stay ahead of the curve and thrive in a fast-paced work environment
• Working knowledge of workplace safety and illness and injury prevention practices
• Demonstrate the ability to use computers for word processing, data management, and telecommunications.

Preferred Qualifications:

• Bilingual in Spanish 

Work Environment:

• Will drive to different sites
• May necessitate working in busy and loud environments
• May be exposed to elements like cold, heat, dust, noise and odor
• May need to bend, stoop, twist, and sit throughout the day
• Regularly required to sit, stand, bend, and occasionally lift or carry up to 50 pound