Assistant Facility Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Facility Manager-JLL

What this job involves:

As an Assistant Facility Manager at JLL, you'll provide comprehensive facility management services while working collaboratively with property managers and account teams to ensure seamless operations across our client's portfolio. You'll be the vital link between building occupants, vendors, and leadership—coordinating everything from work order systems and budget analysis to special events and service delivery. At JLL, we embrace more innovative ways of working, and this role empowers you to thrive by taking ownership of critical administrative and operational functions that keep facilities running smoothly. You'll manage procurement processes, oversee service contracts, coordinate maintenance activities, and serve as a key interface with clients, visitors, and guests. This position offers meaningful opportunities to strengthen and advance your career through hands-on experience in financial systems, vendor management, and operational excellence while contributing to our culture of collaboration that defines how we deliver exceptional facility services.

What your day-to-day will look like:

• Provide continuous monitoring of facilities and support the Facility Manager with budgetary requests, analysis, reporting, and identifying cost savings opportunities to meet account targets

• Manage procurement of property supplies and services including issuing purchase orders, coordinating bid requests, administering service and construction contracts, and processing accounts payable and receivables

• Operate and maintain the call center work order system for the west coast property portfolio, ensuring accurate categorization, proper distribution to internal staff and external vendors, and timely closeouts

• Receive and dispatch work requests while resolving issues associated with building services including janitorial, food service, parking, vending, badging, conference rooms, and interior/exterior furnishings and equipment

• Act as liaison between JLL finance team, account members, clients, visitors, and guests—solving problems and resolving unique situations with professionalism and a strong service orientation

• Coordinate special events, meeting reservations, and maintenance scheduling while providing support for guests, visitors, and employees at client locations

• Maintain accurate database files including contacts, contracts, vendors, emergency information, and recurring documentation to support Property Management Operations and Administration

Required qualifications:

• Bachelor's degree in Facility Management, Business Administration, or related field preferred, or equivalent combination of education and experience

• 2+ years of experience in facility or property administration with demonstrated administrative capabilities

• Proficiency in Microsoft Office Suite with advanced Excel skills for creating spreadsheets and customizing administrative reports

• Superior customer service skills with ability to maintain professionalism under stressful situations and time constraints

• Strong organizational skills and collaborative work style with ability to multitask and work independently without direct supervision

• Excellent written, verbal, and interpersonal communication skills

• Valid driver's license and ability to support multiple west coast portfolio locations as needed

Preferred qualifications:

• Experience with computerized maintenance management systems (CMMS) or call center work order platforms

• Knowledge of Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in facility management environments

• Background supporting operational reporting, budgeting, financial systems, and purchasing processes

• Experience coordinating with project management teams on facility-specific initiatives

• Familiarity with vendor management and contract administration

Schedule: M-F

Location: Kirkland WA

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.