Athletic Facility Manager

Job DetailsJob Location: Davenport, FL 33837Salary Range: $30.00 HourlyPosition Function/Nature of Work: Supervises Athletic Facilities staff in the maintenance, preparation and scheduling of all ballfields, multiuse sports fields and various City athletic facilities used for a wide variety of athletic and special event functions. Responsible for accomplishing division goals for facility utilization, maintenance, customer service and cleanliness. Facilities include grass and synthetic turf playing fields, two large-scale Football/Soccer Fields, and 2 Baseball fields and 2 Softball fields. This will also include the maintenance and up-keep of the Batting Cages, Playground, Concession Stands, Bathrooms and 2 Press boxes.   This position will plan, organize and assign work of the athletic facilities staff, evaluate the quality and quantity of work and conduct annual performance appraisals.  Develops and provides training for operational programs and ensures staff meet standards and service levels.  Develops, recommends and implements short and long-range facility use and maintenance strategies.   This position will report to the Parks and Recreation Director.  Works under general supervision and the guidance of City and Departmental policies and procedures.  Carries out related athletic facilities goals and missions of the Department and work unit as set forth by the Parks and Recreation Director under the guidelines of policies, procedures, as well as various government regulations.  Provides supervision to Athletic Facilities staff in the Parks and Recreation Department.   Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Utilize and incorporate technological resources, including maintenance management software, and to learn and adapt to new technology, keeping skills up to date. Read, understand and work from plans and drawings. Maintain consistent and punctual attendance.  Form effective and positive working relationships with athletic facility user groups; communicate effectively with other departmental and City work groups, and outside agencies to coordinate services. Ability and willingness to demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and Teamwork and Cooperation. Work positively and productively while balancing multiple priorities. Physical ability to perform the essential functions of the job. Operate a computer and read a computer screen or typewritten page. Communicate verbally. Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor vehicle and operate power equipment safely in a noisy work environment. Stand or sit for long periods of time. Move between work sites, including over irregular terrain. Occasionally perform heavy and demanding physical labor including digging, hauling and operating heavy equipment. Lift and move up to 50 pounds on a regular basis and up to 100 pounds with lifting equipment. Essential Duties: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Plans, organizes, directs and monitors the work of athletic facilities staff to provide clean, sanitary, safely maintained and prepared athletic facilities (indoor and outdoor) and public areas, in line with departmental standards and goals. Utilizes and incorporates maintenance management software to conduct work planning, schedule work activity, manage assets, and maintain and maximize efficiency of program areas. Monitors athletic facility usage schedules and assures appropriate staffing levels. Effectively recommends hire, trains, supervises and evaluates performance of athletic facilities staff. Conducts pre-disciplinary investigations; recommends and delivers corrective action, as appropriate.  Reviews and approves employee timesheets and oversees scheduling. Establishes systems and methods for training, motivating, and supervising the work team and a system of communication and cooperation among staff. Develops athletic facilities, grounds maintenance and custodial standards; determines special user requirements; works with division staff to develop maintenance schedules based on user needs. Performs scheduled and unscheduled inspections of all facilities for proper maintenance, preparation and cleanliness.  Troubleshoot causes for below-standard cleaning and maintenance and ensures established standards are met. Troubleshoots a variety of operational and event management/user group problems, such as scheduling conflicts, equipment failure, and other facility maintenance issues; resolves these within scope of authority or coordinates with appropriate entities. Keeps Recreation Manager apprised of critical issues.  Implements and monitors approved budget. Provides input on program area budget; develops recommendations for Recreation Manager on equipment replacement and needed materials.     Responds to service requests from users of City athletic facilities and internal staff. Coordinates or assigns needed facility services. Refers major or controversial requests to Recreation Manager for review.  Works with other divisions, departments and agencies to facilitate and coordinate services, as appropriate. Trains and orients employees to ballfield and facility maintenance and custodial programs, personnel assignments, equipment, policies and procedures.  Responsible for safety training and monitors compliance of employees with safety rules.  Maintains Material Safety Data Sheets for work group. Procures equipment, material, and other resources to enable staff to carry out the assigned work.  Obtains quotes and oversees work of outside contractors. Monitors and reviews status of building systems such as HVAC, security, plumbing, PA, and related equipment.  Reports problems to maintenance for appropriate action. Completes necessary documentation for work processes including documenting use of pesticides, maintaining use records and recording and reporting facility use statistics to Recreation Manager. Composes correspondence, reports and other documents necessary. . QualificationsKnowledge/Skills/Abilities: Knowledge of: Thorough technical knowledge of multi-use sports field maintenance and repair - both natural and synthetic turf.  Work processes and equipment used in athletic field preparations and facility custodial work. Working knowledge of and ability to learn City personnel policies and procedures and labor contract provisions for the workgroup. Working knowledge of departmental policies and procedures. Skill in: Good communications skills and interpersonal sensitivity for developing and maintaining effective working relationships with employees, other department and City personnel and citizens. Good leadership skills include the ability to plan and organize the work of others, and train employees in work processes and techniques. Good time-management skills. Good written communications skills for producing a variety of correspondence and reports.  Use of computers and software related to City-wide communications, timekeeping, recordkeeping, facility maintenance and custodial management.  Minimum Requirements/Qualifications: High School Diploma or GED equivalent. Must be willing to learn and demonstrate a positive attitude. Four years of experience in facilities management, athletic facility maintenance, grounds maintenance or closely related field. Two years of lead or supervisory experience required. College or vocational coursework in facilities management or related field preferred. Experience with maintenance management software preferred. An equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills and ability to successfully perform the essential functions of the job will be considered. Other Requirements: Must be 18 years of age or older. Must possess a valid State of Florida drivers’ license. Must possess an honorable military discharge, if applicant has been service connected. Must be a United States citizen or naturalized citizen. Must pass a physical examination and drug urinalysis test. Must not have been convicted of a felony.  Employment contingent upon passing a criminal convictions check, child and adult abuse records check and local background check. Willingness and ability to be called out in response to occasional custodial/maintenance emergencies. Willingness and ability to work evenings and weekends with flexibility to attend daytime meetings, training and other functions. Must endure a personal, professional and moral background investigation to determine honesty, maturity and dependability. Must be able to work weekends and nights. Must be fluent in the English language; ability to communicate in Spanish is a plus. Licenses/Certifications: Ability to secure and maintain a valid First Aid and CPR certification within six months of hire. Comments: This position may be required to report for work when a declaration of emergency has been declared in Polk County.