Maintenance Manager: Build the Future of a Historic Icon

Are you a skilled facilities leader who appreciates the fine balance between historical craftsmanship and modern mechanical efficiency? Filoli is seeking a Maintenance Manager to oversee the care, preservation, and daily operations of our historic house, expansive gardens, and natural areas.

Position Type: Full-time, Year-round, Salaried, Benefit Eligible

Schedule: Typically Monday-Friday, 8:00am to 4:30pm (Includes nights & weekends as needed)

Salary Range: $101,000 to $111,000 (Depending upon candidate experience)

Lead & Execute: Plan, schedule, and coordinate the daily work of the Facilities Technician team. Ensure all repairs and preventative maintenance meet high standards of quality and conservation.
Property Manager on Duty (PMOD): Serve as a key site representative on a rotating schedule, providing operational support, decision-making, and cross-departmental coordination.
Systems & Data: Maintain meticulous records of repairs, renovations, and janitorial needs using a Computerized Maintenance Management System (CMMS) and tools like Monday.com.
Inspections & Inventory: Conduct regular walkthroughs of all structures and mechanical systems (HVAC, plumbing, electrical). Manage the department's tool inventory and material purchasing.

Emergency First Responder: Emergency Response Team (ERT) member. Manage fire/intrusion detection systems and respond to alarms or estate emergencies within a strict 20-minute window when on duty.
Compliance: Enforce safety standards, deliver basic training, and maintain documentation for safety programs and accident prevention for Facilities department and generally in conjunction with the ERT.

Team Development: Recruit, train, and coach the Facilities Technician team. Build a high-trust culture rooted in transparency and Radical Candor.
DEAI Commitment: Advance Filoli’s dedication to a racially equitable organization by integrating an equity lens into daily operations, communication, and team management.

Experience: 5–7 years of directly related experience in building, property, or estate maintenance (historic preservation is highly preferred), alongside at least 3 years of experience leading maintenance teams.
Education & Certifications: High School Diploma/GED required (Trade school or Associate's degree preferred). Active trade certifications in electrical, plumbing, or HVAC are major pluses. A valid Driver’s License is required.
Technical & Tool Savvy: Strong technical proficiency in essential residential trades. Comfort operating general maintenance tools (table saws, drills) and outdoor equipment (chainsaws, chippers).
Adaptive Skills: Strong computer proficiency (Google Suite/Microsoft Office), a collaborative approach to budget management, and the organizational agility to balance day-to-day work with special event demands.
Physical Readiness: Ability to lift/carry up to 60 lbs, climb extension ladders, navigate uneven terrain, and move quickly in emergency scenarios.