Property Management Accounting & Finance Specialist

We are a growing, lean property management company seeking a highly detail-oriented and accountable professional to take ownership of our financial operations. This is a key role within the organization, responsible for overseeing nearly all accounting functions across our portfolio. The right candidate will thrive in a fast-paced environment, take initiative, and be comfortable owning both day-to-day financial operations and higher-level reporting.

Position Overview

The Property Management Accounting & Finance Specialist will be responsible for maintaining accurate financial records, producing timely and reliable reporting, managing budgets and forecasts, and ensuring strong financial controls across all properties and the management company. This individual will work closely with leadership and operations to provide clear financial visibility and support decision-making.

Key Responsibilities

1. Financial Reporting & Close

Own all company and property-level financials from transaction to reporting
Maintain an accurate general ledger, including payroll, credit cards, and standard journal entries
Ensure proper allocation of key items such as mortgage payments, escrows, and shared expenses
Lead a clean, timely month-end and year-end close process

2. Budgeting, Forecasting & Financial Analysis

Build and manage budgets and forecasts across the portfolio
Monitor performance and provide clear insight into variances and trends
Partner with leadership to support financial decision-making

3. Payables, Receivables & Core Financial Operations

Oversee all day-to-day financial operations, including payables, receivables, and transaction coding
Ensure timely vendor payments and accurate rent collections and delinquency tracking
Maintain strong financial organization and accuracy across all entities

4. Property & Portfolio Financial Management

Own financial accuracy across all properties within AppFolio (or similar system)
Ensure tenant ledgers, property reporting, and performance metrics are accurate and reliable
Support operations with clear, property-level financial visibility

5. Cash, Banking & Reconciliations

Monitor cash positions across all accounts and entities
Perform bank and account reconciliations
Support cash flow planning and financial organization

6. Debt & Capital Management

Track and manage all loans, including property debt and construction lines of credit
Maintain loan schedules, payments, and compliance with terms
Support refinancing, lender reporting, and capital planning

7. Compliance & Financial Controls

Maintain organized, audit-ready financial records
Ensure adherence to internal processes and accounting best practices
Coordinate with external CPAs for tax preparation and reporting

8. Systems & Process Improvement

Own and improve financial systems and workflows
Identify inefficiencies and implement scalable processes as the company grows

Qualifications

3–5+ years of experience in accounting, bookkeeping, or financial operations (real estate or property management preferred)
Strong understanding of financial statements and core accounting principles
Experience with AppFolio or similar property management software is a plus
Highly organized, detail-oriented, and self-directed
Ability to manage multiple priorities and take full ownership of responsibilities
Strong communication skills and ability to work cross-functionally

Property Management Accounting & Finance Specialist

Skills

About the Role

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