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Associa

Assistant Community Manager (Part Time)

Associa

Location
Onsite (Mechanicsville, Virginia)
Compensation
$23 - $25/hr
Employment
Part-time
Level
Mid Level
Posted 5 days ago

About the Role

Associa Community Management Corporation is seeking an Assistant Community Manager to support HOA community operations in Mechanicsville, VA. The role involves administrative support, vendor coordination, and serving as a liaison between the community manager, board, and homeowners.

Skills

Administrative support Clerical support Customer service Project management Conflict resolution Microsoft Office Suite Data entry Scheduling Communication skills Community association management Vendor coordination Record keeping Property inspections Attention to detail Team collaboration

Full job details

Associa Community Group is hiring a Part Time Assistant Community Manager to support its HOA community in Mechanicsville, VA.

 

The Assistant Community Manager is the liaison among the Community Manager, homeowners, members of the Board of Directors, Committee Members, and the association management staff. The Assistant Community Manager is an onsite role who assists the Community Manager with office, administrative and clerical functions, coordinating and scheduling, and project management. Team collaboration and customer service driven are essential for success in this role.

 

This is a part time role working 20 hours a week, flexible schedule, between Monday - Friday, 12pm-4pm and Saturday, 11am-2pm. 

Daily responsibilities:

  • Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
    Research and respond to inquiries in-person, by phone, and email.
  • Activate and issue pool passes.
  • Receive, sort, log, and distribute mail and packages.
  • Data enter and update information in the database; record and track documents and information.
  • Assist in conducting inspections. Issues violation letters to homeowners and follow-up to ensure corrected.
  • Assist with maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
  • Assist in preparing board packets and agendas. Coordinate and schedule monthly, quarterly, and annual board meetings.
  • Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
  • Assist homeowners with monthly payments, researching accounts and delinquencies.
  • Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board’s decision.
  • Manage Club House rentals.
  • Coordinate janitorial and cleaning staff.
  • Assist with other projects as assigned.

 

 

Hourly pay rate: $23-$25.

Qualifications
  • 2+ years of administrative and clerical support experience. in community association, apartment management, leasing, vacation rental, hotel, or hospitality.
  • Customer service driven and team oriented.
  • Excellent communication skills (written and spoken) with knowledge of conflict resolution techniques.
  • Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
  • Well versed in Microsoft Office Suite (Word, Excel, Outlook).
  • Reliable, dependable, punctual, attention to detail.

 

 

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