Business Operations & Facilities Manager (SY 26-27)

Global Leadership Academy Charter School

A Global Academies School

Preparing Future Leaders of the World

Job Description

Position Title: Business Operations & Facilities Manager

Reports to: Chief Executive Officer and Principal

Term: Twelve (12) month position, salaried

Position Summary

The Business Operations & Facilities Manager works closely with the Executive Director to oversee the financial management, facilities operations, and administrative infrastructure of the organization. This role is responsible for ensuring fiscal integrity, operational efficiency, and effective stewardship of organizational assets.

The position focuses on financial oversight, budget management, facilities coordination, vendor management, compliance, and operational systems that support both educational and business service functions.

Key Responsibilities

Financial Management & Oversight

• Develop and manage annual operating budgets in collaboration with the Executive Director

• Monitor cash flow, expenditures, and financial performance metrics

• Oversee accounts payable/receivable and general ledger functions

• Ensure accurate financial reporting and maintain supporting documentation

• Assist with audits, financial reviews, and compliance requirements

• Monitor financial controls and recommend improvements to safeguard assets

• Utilize QuickBooks and financial software to maintain accurate records

Facilities & Asset Management

• Oversee daily facilities operations across all locations

• Coordinate building maintenance, repairs, inspections, and vendor contracts

• Manage facility budgets and capital improvement projects

• Ensure compliance with safety, health, and regulatory requirements

• Supervise procurement and management of equipment, furniture, and supplies

• Maintain service agreements and vendor relationships

Operational Leadership

• Develop and implement policies and procedures to strengthen operational effectiveness

• Monitor operational workflows and identify efficiency improvements

• Establish systems to track performance data and operational benchmarks

• Support strategic planning initiatives related to growth and infrastructure

• Ensure alignment between operational processes and organizational goals

Administrative & Compliance Support

• Maintain documentation related to contracts, leases, and service agreements

• Ensure adherence to internal policies and external regulatory standards

• Support risk management and operational continuity planning

• Perform additional duties as assigned by the Executive Director

Professional Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Facilities Management, or related field preferred

• Minimum of five (5) years of experience in business operations, finance, or facilities management

• Strong knowledge of budgeting, financial reporting, and internal controls

• Experience managing facilities operations and vendor contracts

• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong analytical, organizational, and problem-solving skills

• Ability to prioritize multiple responsibilities and meet deadlines

• Detail-oriented, self-motivated, and able to work independently

• Strong written and verbal communication skills