School Facilities Manager

The Facilities Manager is responsible for ensuring the school’s campus is safe, well-maintained, and fully operational, with a strong emphasis on facilities management and contractor oversight. This role leads all aspects of building maintenance, vendor coordination, and compliance, ensuring that campus infrastructure consistently supports a high-quality learning environment.

This position is highly hands-on and proactive, focused on preventative maintenance, managing multiple vendors and trades, and ensuring work is completed efficiently and to a high standard. The ideal candidate is experienced in working with contractors, understands building systems, and can confidently oversee projects from planning through completion.

Key Responsibilities

Facilities & Contractor Management

• Oversee all aspects of facility operations including HVAC, plumbing, electrical, and general campus infrastructure
• Develop and manage preventative maintenance programs to reduce downtime and extend asset life
• Serve as the primary point of contact for all contractors and vendors (HVAC, electrical, plumbing, landscaping, custodial, etc.)
• Source, vet, schedule, and manage multiple vendors simultaneously, ensuring quality, timeliness, and accountability
• Oversee contractor work on-site, ensuring adherence to scope, safety standards, and timelines
• Manage facility-related projects, including repairs, upgrades, and seasonal campus improvements
• Maintain inventory of maintenance supplies and ensure operational readiness

Compliance & Safety

• Ensure compliance with OSHA, IIPP, and applicable facility regulations
• Lead and manage California FIT inspections, including preparation, execution, and follow-up
• Conduct regular campus inspections to identify safety risks and ensure corrective action
• Maintain organized, audit-ready documentation for all facility and safety-related activities

Budget & Vendor Oversight

• Manage facilities-related budgets, including forecasting and tracking expenses
• Review vendor proposals, negotiate contracts, and ensure cost-effective solutions
• Balance cost, urgency, and quality when making operational decisions

IT & Operational Support

• Coordinate with external IT vendors or MSPs for network and system support
• Oversee basic device setup and inventory tracking (laptops, printers, classroom tech)
• Ensure classroom technology is functional, escalating issues as needed

Leadership & Collaboration

• Supervise Maintenance Technician and ensure high-quality daily operations
• Partner with school leadership to align facility needs with instructional priorities
• Support campus logistics including events, classroom setups, and new hire readiness

Qualifications

• 3–5 years of facilities or school operations experience required
• Strong experience managing multiple vendors, contractors, and trades
• Demonstrated ability to oversee projects and hold vendors accountable
• Knowledge of building systems (HVAC, electrical, plumbing) strongly preferred
• Experience in compliance environments (OSHA, IIPP, inspections such as FIT)
• Basic IT familiarity preferred, but not required as a primary skill set