Facilities Manager

Summary Job Description

Provide oversight of maintenance of overall facility, including the warehouse distribution center. Responsible for planning, coordinating, monitoring and evaluating the day-to-day operation of all building infrastructure and equipment, maintenance activities, warehouse inventory equipment and vehicles. Responsible for creating and managing safety and security policies and procedures organization-wide.  

Duties/Responsibilities:

• Oversee and provide guidance and education on optimal building and grounds maintenance to include OSHA compliance, emergency preparedness, and compliance with applicable health and safety rules and regulations
• Develop and lead health and safety training and compliance programs in alignment with OSHA requirements for all employees in the organization
• Oversee HVAC maintenance and repairs 
• Plan and manage facility central services such as HR, security, cleaning, catering, vending, waste disposal and parking
• Supervise maintenance and repair of facilities and equipment
• Procurement and contract management for all building and maintenance needs; obtain quotes and tenders from vendors and suppliers; negotiate contracts to optimize delivery and cost saving
• Development security plan and oversee security staff and/or services
• Oversee utilities and building IT infrastructure
• Conduct and document regular facilities audits and inspections
• Coordinate internal office moves
• Implement best practice processes to increase efficiency
• Coordinate and monitor activities of contract suppliers
• Manage contractor and vendor relationships
• Manage and review service contracts to ensure facility management needs are met
• Ensure delivery schedules, quantity and quality criteria are met
• Plan and monitor appropriate facility management staffing levels
• Ensure efficient utilization of facility maintenance
• Staff performance manage, develop and train staff
• Prepare and track facility budget
• Monitor expenses and payments
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchase
• Develop and implement cost reduction initiatives
• Advise on and monitor energy efficiency
• Oversee environmental health and safety
• Respond to facility and equipment alarms and system failures
• Provide prompt response to requests and issues from facility occupants 

Desired Qualifications:

Bachelor’s degree or equivalent work experience; demonstrated leadership experience; familiar with computers and standard software applications such as Microsoft Windows, Word, Excel, and SharePoint.

Technical Requirements:

• 5+ years of experience in Facilities Management
• Strong understanding of warehouse control systems
• Ability to read and understand electrical, mechanical and automated systems.
• Working knowledge of electrical, mechanical and HVAC systems. 
• Employee Safety and Security Program Development experience
• Excellent project management skills
• Vendor and Negotiation Experience
• Landscaping Management
• Budget Management
• Ability to travel, including to disaster areas.
• Detail oriented with the ability to take initiative and work independently.

Physical Requirements: Ability to lift 50 lbs, to travel via automobile or airplane at a moment’s notice. Must pass (clear) toxicology screening.