Facilities Manager

Organization Overview

The Nantucket Conservation Foundation (NCF) owns, protects, and stewards over 9,000 acres of land and coastal shoreline on Nantucket Island, MA, conserves the island’s rare and significant natural resources, and engages in impactful ecological research to inform resource management and further our knowledge of Nantucket’s unique ecosystems and species. NCF shares its environmental expertise with the wider community and provides educational and recreational opportunities to encourage respectful enjoyment and appreciation of its properties. For more information on NCF, its mission, and current projects, please see the Foundation’s website www.nantucketconservation.org.

Position Summary

The Facilities Manager supports the mission of the Nantucket Conservation Foundation (NCF) by ensuring the safe, efficient, and responsible operation and maintenance of NCF facilities, including administrative buildings, maintenance facilities, program facilities, and organization-owned residences. This role is responsible for day-to-day facilities operations, maintenance, repairs, and employee housing, ensuring buildings and infrastructure remain safe, functional, and well-maintained. The Facilities Manager coordinates staff, contractors, inspections, and routine maintenance activities while supporting the operational needs of NCF programs and staff. The position works closely with the Director of Land Management to manage the facilities budget, prioritize maintenance and replacement needs, and support long-term planning for NCF’s buildings and infrastructure. The role emphasizes reliable facilities management, responsible use of organizational resources, and stewardship of NCF’s buildings and infrastructure.

Primary Responsibilities:

1. Facilities Operations & Maintenance
Oversee the operation, maintenance, inspection, and repair of NCF-owned buildings and facilities across multiple sites. Manage building systems and preventive maintenance programs while coordinating staff and contractors to ensure facilities remain safe, functional, well-maintained, and cost-effective.

Manage NCF-owned employee and visitor housing to ensure safe, sanitary, and habitable conditions. Oversee housing assignments, move requests, and required inspections, maintaining clear documentation of property conditions, deficiencies, and completed repairs in accordance with applicable regulations, policies, and housing agreements.

2. Planning, Budgeting & Asset Management
Support the development and management of annual operating and capital budgets while maintaining long-term capital improvement plans for facilities and infrastructure. Maintain accurate records of organizational assets, inspections, warranties, and projects, and support facilities-related grant, donor, and board-approved initiatives.

3. Health, Safety & Regulatory Compliance
Ensure facilities and residential properties comply with applicable local, state, and federal regulations, safety standards, and organizational policies. Develop and maintain emergency preparedness procedures and serve as the primary contact for building inspections, audits, and regulatory reviews.

4. Vendor & Contract Management
Procure, oversee, and evaluate contractors, consultants, and service providers responsible for facilities-related work. Ensure vendors meet contractual, insurance, performance, and safety requirements while developing strong working relationships with reliable service providers familiar with NCF's operations.

5. Program & Organizational Support
Work collaboratively with departments across the organization to ensure facilities effectively support NCF's programs and operational needs. Coordinate building access, space use, minor renovations, and improvements, and provide technical guidance for new facilities and the adaptive reuse of existing structures.

6. Communication & Collaboration
Serve as a central point of communication for facilities-related matters among senior leadership, staff, residents, and external partners. Provide timely and clear communication regarding maintenance activities, building updates, schedules, safety concerns, and operational needs.

7. Land Maintenance Support
Support the Land Maintenance team with a broad range of property, grounds, trail, road, equipment, vehicle, and minor building maintenance activities as needed. Assist with property management planning, identify and report maintenance issues, and ensure equipment and vehicles are maintained in a safe, clean, and functional condition.

Required Qualifications:

·       Bachelor's degree in facilities management, construction management, building sciences, business administration, property management, or a related field; or an equivalent combination of education and relevant professional experience.

·       Minimum of 3–5 years of progressive experience in facilities management, property management, building operations, construction, or a related field.

·       Demonstrated experience managing the maintenance, repair, and operation of buildings and facilities, including coordinating preventive maintenance and repair programs.

·       Working knowledge of building systems, including HVAC, electrical, plumbing, fire protection, and building envelopes.

·       Experience developing and managing operating budgets and supporting capital improvement planning.

·       Experience coordinating and supervising contractors, vendors, and service providers.

·       Knowledge of workplace safety practices, regulatory requirements, building codes, and compliance standards applicable to facilities and residential properties.

·       Strong organizational and recordkeeping skills, including the ability to maintain asset, inspection, maintenance, and project records.

·       Ability to identify maintenance and safety issues, troubleshoot problems, and coordinate appropriate solutions.

·       Strong written and verbal communication skills, with the ability to communicate effectively with staff, residents, contractors, vendors, and organizational leadership.

·       Ability to work independently, prioritize multiple projects, and respond effectively to urgent maintenance and operational needs.

·       Valid driver's license and the ability to safely operate organizational vehicles and equipment as required.

·       Ability and willingness to perform hands-on maintenance and property management tasks and work outdoors in varying weather conditions.

Desired Qualifications:

·       Experience managing facilities and properties across multiple sites or locations.

·       Experience managing employee housing, residential properties, or institutional housing programs, including inspections and housing assignments.

·       Experience developing and implementing multi-year capital improvement plans and long-term asset replacement strategies.

·       Experience managing complex capital projects, renovations, adaptive reuse, or new construction.

·       Familiarity with Massachusetts building codes, housing regulations, environmental regulations, and permitting processes.

·       Experience with emergency preparedness, disaster response, and continuity planning for buildings and residential properties.

·       Experience with energy management, sustainability initiatives, utility monitoring, and environmentally responsible building practices. 

·       Experience supervising staff or leading cross-functional teams.

·       Familiarity with construction management, project estimating, contract administration, and procurement processes.

·       Relevant professional certifications, such as Certified Facility Manager (CFM), OSHA training, or other related certifications.

Dates/Hours: This is a full-time, year-round position beginning in early January. Hours are 40 hours a week Monday through Friday, with daily hours 8am – 4pm. There may be times when hours vary depending on particular projects or responsibilities. Weekend work will be required for certain non-profit events.

Wages/Benefits: Salary commensurate with experience and ranges from $90,000-$100,000 based on prior experience and qualifications. Potential housing is available. Work-related transportation is provided during working hours.

This position is eligible to participate in the Foundation's full-time employee benefit plans and programs (subject to required waiting periods) including group health insurance, group life and accidental death insurance, disability insurance, dental insurance, 401K Plan, paid employee vacation and sick time, and paid holidays.