Facilities Manager

General Summary (What is done and why)

The Facilities Manager is responsible for the day-to-day tasks to ensure that our facilities are well maintained and operating efficiently. The Facilities Manager is also responsible for processing invoices for the services that are utilized by our branches and corporate locations. The Facilities Manager will support the Director of Property Management with the execution of the department’s goals and objectives ensuring they are aligned with corporate guidelines.

Essential Functions, in Priority Order (Majority of duties, but not meant to be all inclusive or prevent other duties from being assigned as necessary)

1. Responsible for general maintenance of all UFCU facilities and grounds, including utilities, custodial, and grounds management; working with third party property management to schedule repairs and general and preventative maintenance. Time: 30%

 2. Responsible for executing, assigning, and tracking work orders that are submitted through the work order system. Responsible for setting up new vendors in vendor management system. Time: 20%

3. Responsible for processing invoices and submitting them to accounting for payment. Time: 20%

4. In collaboration with Director of Property Management, responsible for vendor contract performance, expirations, and renewal. Time: 15%

5. Responsible for the development and implementation of effective policies, procedures, and planning. Time: 10%

6. Assist Capital Project Manager as needed. Time: 5%

Education (Minimum education required to perform the duties of this position)

·  Bachelor’s degree in facilities management or equivalent or four years of related work experience preferred.

Experience (Minimum experience required to perform the duties of this position)

In addition to the education requirement:

·  Four years of facilities management experience preferred. Experience should include a well-rounded background in maintenance and knowledge of HVAC, electrical and plumbing systems including equipment maintenance and repairs.

Knowledge, Skills and Abilities (Minimum technical and communication skill levels and licenses/certificates normally required to perform the duties of this position)

·  Working knowledge of building systems and maintenance procedures.

·  Knowledge of various federal, state, and county codes and regulations involving construction, installation, fire, safety, electrical, and sanitation.

·  Knowledge of basic mechanical, HVAC, electrical, and plumbing systems and techniques.

·  Ability to meet with service contractors and vendors regarding the negotiation of contracts, agreements, and guarantees.

·  Knowledge of personal computer equipment, basic software applications, printers and peripherals, general office equipment, and the skills to maintain and manipulate each.

·  Ability to assess cost-effectiveness of repairing, replacing, or sending equipment off-site for repairs and work within budgets.

·  Knowledge of basic business security, operation, and safety procedures. Financial institution security knowledge a plus.

·  Excellent communication and leadership skills.

·  Exhibits sound and practical decision-making skills.

Required Competencies

·  Managing Through Systems

·  Total Work Systems

·  Demonstrates Courage

·  Customer Focus

·  Integrity and Trust

·  Self-Development

·  Business Acumen

·  Expense Management

·  Organizational Agility

·  Strategic Agility

·  Managing Vision & Purpose

·  Building Effective Teams

Mental Requirements

·  Ability to logically identify, analyze, present, and determine solutions to a variety of building and technical projects and problems.

·  Ability to analyze and manage multiple tasks and priorities.

·  Ability to work under pressure.

·  Attention to details.

Tools and Equipment Used

·  All available general office equipment as needed.

·  All available computer software and hardware and peripherals.

·  Carry and respond to pager and/or cellular phone as determined by manager.

·  Personal computer and peripherals (printer, computer, etc.)

·  System Access Terminals for systems such as PBX, HVAC, UPS, voice mail, card access, etc.

·  Basic hand and power tools.

Working Relationships/Contacts (Positions with which incumbent has frequent contact)

·  Daily, personal/written/phone contact with Credit Union department managers and staff.

·  As needed, personal/written/phone contact with vendors/contractors.

Physical Demands (Physical effort generally associated with this position)

·  Ability to observe conditions, hear sounds, or feel vibrations that might indicate a problem.

·  Ability to use hand and power tools in a safe manner.

·  Flexibility as to work location and schedules, with occasional travel to other Credit Union locations and conferences/seminars. Some overnight travel, occasionally of extended duration, may be required.

·  Valid driver’s license required. Ability to obtain a specialized license (i.e., chauffeur, commercial, etc.) if required by local, state, or federal law.

·  Ability to pass standard Credit Union background check and drug test.

·  Ability to perform multiple tasks simultaneously.

·  There is a potential for eyestrain from reading detailed reports and computer screens. Deadlines, workloads, and pressure to achieve goals may cause increased stress levels.

Working Conditions (Typical working conditions associated with this type of work and environmental hazards, if any, that may be encountered in performing the duties of this position)

Internal - Work is normally performed in climate-controlled office environment, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gases is limited. Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.). No known environmental hazards are encountered in normal performance of duties. Length of day is unpredictable; long hours may be required to accommodate deadlines or special meetings.

External - Some travel is required; however, information on environmental conditions is not available.

EOE/Vets/Disability