Facilities Manager

Job DetailsJob Location: Lake Worth Headquarters - Lake Worth, FL 33461POSITION OVERVIEW: The Facilities Manager is responsible for assessing, planning and implementing strategies for effective facility management. Assigns and supervises facility operations including but not limited to repairs, maintenance, construction, vehicles, and contracted services. This position also ensures compliance with safety and regulatory related issues.   I.  REQUIRED QUALIFICATIONS:   Education: High School Diploma/GED required.  Bachelor’s degree preferred. Experience: Five years experience in facility management including one (1) year in a supervisory capacity. Age Specific Experience: [x] Not Applicable  [] Neonate/Infant     []Toddler     [] Pre-School Age     [] School Age      [] Adolescent License/Certification: HVAC Certification preferred. Valid Florida driver’s license with clean driving record required. Knowledge, Skills and Abilities: Knowledge of electrical, plumbing, HVAC and general construction Knowledge of fleet management and vehicle maintenance Knowledge of Microsoft Office applications Able to effectively prioritize assignments and meet deadlines Excellent verbal and written communication skills Able to handle sensitive and confidential information in a professional manner. Excellent time management, organizational and follow-up skills Able to establish and maintain positive interpersonal relationships Able to work flexible schedules and adapt to changing environment Able to demonstrate creativity and initiative Able to multi-task and work effectively in a stressful environment Able to work independently with minimal supervision   II.  ESSENTIAL FUNCTIONS: Supervises and evaluates the performance of facilities staff. Performs recruitment, retention and termination responsibilities for assigned staff. Completes 90 day/annul evaluations for direct reports and establishes specific goals for direct staff. Develops and implements corrective action performance improvement plans and initiates disciplinary measures as required. Solicits bids, retains and evaluates external vendors in compliance with organizational policies. Assists in developing a projected annual budget for maintenance and repairs, and works within established budget parameters. Maintains adequate inventory of housekeeping and janitorial supplies. Reviews weekly facility and vehicle inspection forms and follows-up as necessary. Conducts and documents monthly and quarterly inspections of facilities, grounds and vehicles. Participates in Safety Continuous Quality Improvement (CQI) Committee to maintain organizational safety standards. Ensures all vehicles and facilities are maintained in accordance with regulatory requirements, including but not limited to fire drills, fire and health inspections, and fire extinguishers. Implements and maintains a preventative maintenance plan for all facilities, grounds and vehicles. Responds to all work orders in an efficient and effective manner. Provides 24 hour on-call emergency coverage for the facilities department. Participates in the development and oversight of capital expansion projects. Develops, maintains and reviews facility and vehicle related policies and procedures. Actively participates in Management Committee and other committees as assigned. Coordinates pick-up, disbursement and storage of donated items. Provides support as needed for special events and other organizational activities. Effectively and efficiently maintains off-site and on-site storage of organizational assets and records. Generates invoices and check requests in a timely manner. Completes accurate documentation and reports in a timely manner as assigned. Provides training as assigned. Accessible via cell phone.   The above list encompasses the essential functions of the job. It is not all inclusive and employees may be asked to perform additional tasks from time to time.  All staff members are expected to perform their jobs in compliance with Agency Rules of Conduct and all legal and regulatory requirements that affect their position.   III. CORE COMPETENCIES   A.  PLANNING, ORGANIZING AND EXECUTING Demonstrates the ability to understand and accept instructions. Takes responsibility for achieving results and follows through on assignments. Demonstrates ability to work independently. Shows initiative and discretion. Works effectively in a fast paced environment. Manages multiple priorities according to prescribed timelines. Demonstrates the ability to remain flexible within a changing environment. Demonstrates effective time management skills.   B.  TEAM WORK Promotes a positive work environment.                                                          Seeks to do what is right for the team and/or organization.                              Collaborates well with all levels of staff.                                                         Participates in creating an inclusive and respectful climate.                              Proactively supports others through sharing knowledge and skills.                                          C.  COMMUNICATION Verbally expresses thoughts and ideas in a clear and concise manner.                                    Documents information accurately and legibly.                                                Demonstrates integrity by communicating directly and honestly.                                Listens actively and verifies understanding.                                                       D.  INTERPERSONAL SKILLS Builds effective internal and external relationships.                                       Takes a proactive approach to dealing with conflict.                                      Demonstrates courtesy in dealing with others.                                              Shows respect for different opinions and views.                                              Works effectively with diverse populations and is culturally sensitive to the needs of clients and staff.  Demonstrates the ability to remain focused and respond appropriately in crisis and/or stressful situations.                                                                                                E.  WORK ETHIC                                                                                 Takes responsibility for achieving results and following through on assignments.                                 Acts as a role model implementing daily routine and responsibilities.                                     Complies with attendance standards and requirements.                                   Complies with punctuality standards and requirements.                                   Complies with HomeSafe policies, procedures and Employee Handbook                                  Maintains confidentiality and respects privacy issues.                                                                                                                         F. TRAINING Completes annually required training within required time frame.                              Applies learned skills and knowledge to daily responsibilities.                                     Keeps informed of new developments in specific field.                                       G.  SAFETY Promotes a safe work environment and complies with HomeSafe safety policies, procedures and standards.     IV.  ADA STANDARDS:    A.  Physical Demands:  Tasks involve the ability to exert moderate physical effort. May involve lifting, carrying, pushing and/or pulling of objects and materials of moderate to heavy weight (75-100 pounds). Repetitive sitting; standing; walking; reaching with hands and arms; climbing stairs; balancing; stooping; kneeling; talking; and listening.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to drive.   B.  Mental Demands: Ability to remain calm and rational when dealing with persons who may be agitated and/or violent. Ability to organize and prioritize projects and responsibilities.   C.  Working Conditions: May be exposed to contagious or infectious diseases.  Residential, community, and/or office environment. Qualifications: High School Diploma/GED required.  Bachelor’s degree preferred. Five years experience in facility management including one (1) year in a supervisory capacity. HVAC Certification preferred. Valid Florida’s driver’s license is required. Successful completion of a background check through Clearinghouse (learn more)   Benefits Offered: Paid holidays Generous vacation, sick, and personal days FREE single HMO medical, dental, and vision insurance! Company-paid life insurance Legal, identity theft, and AFLAC plans available 403(b) retirement plan 403(b) matching – 100% of the first 6% Tuition reimbursement Referral bonus program