Facility Manager - Adolescent

Facilities Manager

At Hillcrest Adolescent Treatment Center, we are passionate about ensuring delivery of mental health services to our clients exceeding their expectations. We look for people who can grow, think, dream, create, and push the model of healthcare forward. We value achievers, leaders, and visionaries. Our goal is to value the skills each person brings and provide an environment that embraces diversity and rewards imagination and service delivery. 

Our mission is to provide healing resources for adolescents battling substance abuse with co-occurring mental health disorders. Our diverse network of behavioral health treatment centers ensure that clients receive individualized comprehensive care in the most appropriate setting. 

Job Summary: 

The Assistant Facility Manager oversees facility operations, staff supervision, and program support. This role ensures a safe, well-maintained environment, manages compliance, scheduling, and payroll, and actively supports staff in daily operations.

Essential Functions and Responsibilities: 

• Manages facilities related vendors and/or repairs that are not provided by the Regional Property Manager or property owner.
• Schedule all facilities/property maintenance (cleaning of gutters, painting of walls, hydro-flushing of drains, etc. as needed.
• Complete various tasks related to facility and client operations such as vehicle maintenance/gas, mail, inventory, petty cash, outings, etc.
• Oversee housekeeping operations to ensure cleanliness and maintenance.
• Collaborate with the chef as needed to support kitchen operations and meal planning. o Ensures compliance with all CARF and DSS standards.
• Ensure that clients complete surveys upon admission, throughout their stay and upon discharge as well as having employees completes surveys at a minimum of twice per year.
• Complete monthly health & safety inspections, document findings, and submit reports to the company compliance consultant.
• Maintain and emergency drill schedule and conduct drills with proper documentation.
• Review psychiatric and therapy invoices against KIPU notes to ensure notes are completed the same day prior to submitting them for payment to E.D.
• Oversee facility tracking and invoice systems; review and provide updates to the Regional Property Manager.
• Compliance/CARF:
• Invoices
• Review psychiatric and therapy invoices against KIPU notes to ensure notes are completed the same day prior to submitting them for payment to E.D.                 

Required Skills/Abilities: 

• Excellent verbal and written communication skills
• Detail-oriented, precise, analytic, and meticulous
• Must be well-organized and have a strong ability to multitask
• Excellent customer service skills
• Basic computer: word processing, spreadsheets, calendar, slide presentations, email, etc.
• Must have a valid CA Driver’s License and the ability to drive

Education and Experience: 

• Required: First aid and CPR certification.
• Current driver’s license with an approved DMV report.
• At least two (2) years’ experience managing subordinate team members.
• Excellent verbal and written communication skills and the ability to establish rapport with a diverse range of individuals.
• Basic computer skills (word processing, spreadsheets, email, calendar, slide presentations, Internet, and EMR such as KiPu).

Title 22 Requirements: Must meet one of the following combinations of education and experience

• A Master’s degree in a behavioral science field plus at least one year of experience as a social worker in an agency serving children or in a group residential program; or•  
• A Bachelor’s degree plus at least one year of experience in an administrative or supervisory capacity over social work, childcare, and/or support staff providing direct services to children in an agency or community care facility with a licensed capacity of seven or more; or
• A 2-year Associate’s degree plus at least two years of experience in an administrative or supervisory capacity over social work, childcare, and/or support staff in such an environment; or
• A high school diploma or GED plus at least three years of experience in an administrative or supervisory capacity over social work, childcare, and/or support staff in such an environment.

Preferred:

• Bachelor’s or Master’s degree in career counseling, education, or a related field.
• Minimum of two (2) years’ experience in a residential treatment facility.
• Previous experience conducting regular group sessions.

Physical Requirements:

• Frequent sitting must be able to remain in a stationary position at least 50% of the time
•  Ability to lift and carry light objects and parcels (up to 25 lbs) as an incidental part of their job.
• The position needs to frequently move about inside and outside the facility
• Constantly operates a computer and other office machinery
• Frequently communicates with other employees
• Must be able to drive a vehicle