St. Paul School/Parish: Facilities Manager

Position Summary

The Facilities Manager is responsible for the overall operation, maintenance, safety, and cleanliness of St. Paul School and Church facilities. This individual ensures that all buildings, grounds, and systems support the mission of the parish and school by providing a safe, welcoming, and well-maintained environment for students, staff, parishioners, and visitors.

Mission Alignment

The Facilities Manager supports the mission of St. Paul School and Parish by fostering an environment that reflects Catholic values, stewardship, hospitality, and respect for all who enter the campus.

Key Responsibilities

Facilities Operations & Maintenance

• Oversee the daily operation and maintenance of all parish and school buildings and grounds.

• Develop and implement preventative maintenance plans for HVAC, plumbing, electrical, and other critical systems.

• Coordinate and perform routine inspections to ensure facilities are safe and in good working order.

• Maintain cleanliness and organization of all facilities, including classrooms, offices, common areas, and worship spaces.

• Respond promptly to maintenance requests and emergencies.

Safety & Compliance

• Ensure compliance with all local, state, and diocesan safety regulations and policies.

• Maintain fire safety systems, alarms, and emergency preparedness plans.

• Conduct regular safety drills and inspections in collaboration with school administration.

• Maintain OSHA compliance and proper documentation of safety procedures.

Grounds Management

• Oversee landscaping, snow removal, and general upkeep of outdoor spaces.

• Ensure safe and accessible walkways, parking lots, and play areas.

Vendor & Project Management

• Coordinate with external contractors and service providers for repairs, maintenance, and capital projects.

• Obtain and evaluate bids for major repairs and projects.

• Supervise and inspect contractor work to ensure quality and compliance.

Budgeting & Resource Stewardship

• Assist in developing and managing the facilities budget.

• Monitor expenses and recommend cost-effective solutions.

• Maintain inventory of supplies, tools, and equipment.

Event Support

• Support parish and school events by setting up and breaking down spaces as needed.

• Coordinate facility usage schedules with school and parish staff.

Leadership & Collaboration

• Work closely with the Principal, Pastor, and parish staff to prioritize facility needs.

• Supervise custodial staff and provide training and direction as needed.

• Foster a spirit of teamwork, service, and hospitality.

Qualifications

• High school diploma or equivalent required; technical or trade certification preferred.

• Minimum of 3–5 years of experience in facilities management, maintenance, or a related field.

• Working knowledge of building systems (HVAC, plumbing, electrical).

• Ability to troubleshoot and perform basic repairs.

• Strong organizational and time-management skills.

• Effective communication and interpersonal skills.

• Ability to lift heavy objects and perform physical labor as needed.

• Willingness to work flexible hours, including evenings or weekends for events or emergencies.

Preferred Qualifications

• Experience in a school, church, or nonprofit environment.

• Familiarity with diocesan policies and procedures.

• Experience supervising staff and managing vendors.

Spiritual Expectations

• Support and uphold the teachings and mission of the Catholic Church.

• Serve as a positive witness to the faith in interactions with students, staff, and parishioners.

Work Environment

• This position involves both indoor and outdoor work in varying weather conditions.

• Requires physical activity including lifting, climbing, and prolonged standing or walking.

Reporting Structure

• Reports to: Principal and Parish Administrator as well as Pastor

• Supervises: Custodial Staff (if applicable)

Employment Classification

• Full-time, exempt/non-exempt (to be determined)

Compensation & Benefits

• Salary commensurate with experience

• Benefits in accordance with diocesan guidelines